Recording evidence in bibliographic records and descriptive metadata

Research output: Contribution to journalReview articlepeer-review

3 Citations (Scopus)


In this article recording evidence for data values in addition to the values themselves in bibliographic records and descriptive metadata is proposed, with the aim of improving the expressiveness and reliability of those records and metadata. Recorded evidence indicates why and how data values are recorded for elements. Recording the history of changes in data values is also proposed, with the aim of reinforcing recorded evidence. First, evidence that can be recorded is categorized into classes: identifiers of rules or tasks, action descriptions of them, and input and output data of them. Dates of recording values and evidence are an additional class. Then, the relative usefulness of evidence classes and also levels (i.e., the record, data element, or data value level) to which an individual evidence class is applied, is examined. Second, examples that can be viewed as recorded evidence in existing bibliographic records and current cataloging rules are shown. Third, some examples of bibliographic records and descriptive metadata with notes of evidence are demonstrated. Fourth, ways of using recorded evidence are addressed.

Original languageEnglish
Pages (from-to)872-882
Number of pages11
JournalJournal of the American Society for Information Science and Technology
Issue number8
Publication statusPublished - 2005 Jun
Externally publishedYes

ASJC Scopus subject areas

  • Software
  • Information Systems
  • Human-Computer Interaction
  • Computer Networks and Communications
  • Artificial Intelligence


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